Below are the By-Laws of The Quaddick Lake Association, Inc. These By-Laws are reviewed, amended as needed, and approved during the Association's Annual Meeting. Please contact us for a PDF copy of these By-Laws.
ARTICLE I - NAME
This organization shall be called The Quaddick Lake Association, Inc., which herein shall be referred to as 'the Association'.
ARTICLE II - PURPOSE
The purpose of the Association is to protect the interests of all the owners of property in the immediate vicinity of Quaddick Lake by maintaining and preserving Quaddick Lake and its environs to the satisfaction of all such owners. The Association is operated as a non-profit organization.
ARTICLE III - MEMBERSHIP
Any individual may become a Voting Member, which herein shall be referred to as “Member(s)”, of the Association upon the filing of a membership application furnished by the association and payment of the membership dues as hereinafter designated provided that such individual owns property abutting Quaddick Lake. For the purposes of this Article, ownership shall include any person named on title or deed of land or buildings that have permanent easement or rights of way to the lake, including mobile homes, whether on leased land or land owned by the Member. Associate membership without voting rights shall be available to interested tenants or lessees or members of the family of Members or any other interested party. One vote shall be counted for each paid Member.
ARTICLE IV - MEETINGS OF MEMBERS
A. An Annual meeting of the Members of the Association shall be held during the months of July or August at a date and time to be determined by the President, in the State of Connecticut as shall be specified in the notice thereof.
At each Annual Meeting, also to be put forward, such other business as may be transacted as may properly come before the meeting.
Special meetings may be held at the call of the Board of Directors or shall be held on the call of the president at the written request of twenty Members in good standing, within ten (10) days of the request, on such date, in such place in the State of Connecticut, at such time and for such purposes as shall be specified in the notice thereof.
B. Members in good standing are those members who have a paid membership on or before the Annual Meeting.
C. Notice of the Annual Meeting shall be published by the Secretary in a newspaper or a commercial weekly having circulation in the Town of Thompson for two consecutive weeks prior to the date set for the Annual Meeting of July; and Secretary shall give such further notice as may be directed by the Board of Directors.
D. Ten (10%) percent of the Members or ten Members in good standing, whichever is less, shall constitute a quorum for such meetings. Members may not vote proxy. The affirmative vote at any meeting of the Members duly held of a majority of those members present who vote shall be the act of the Members.
ARTICLE V - OFFICERS AND DIRECTORS
The officers of the Association shall consist of a President, Vice-President, Secretary, Treasurer and six (6) Directors. All officers except Directors shall be elected for terms of one (1) year at the annual meeting. At the initial organization meeting of the Association, two (2) Directors shall be elected for a term of one (1) year, two (2) Directors for a term of two (2) years and two (2) Directors for a term of three (3) years. Thereafter, at the Annual Meeting, two (2) Members in good standing shall be elected as Directors for a period of three (3) years to replace the two (2) outgoing Directors.
The Officers and Directors shall constitute the Executive Board of the Association, and they shall administer the affairs of the Association between annual meetings. The Executive Board may hold its meetings, regular or special, at such place or places within the State of Connecticut as it may from time to time by resolution determine or as shall be specified or fixed at the Annual Meeting of the Association. Special meetings of the Board shall be held whenever called by the President and shall consist of at least three members of the Executive Board. At least three days written or oral notice of each such special meeting stating the time or place of the meeting shall be given to each member of the Executive Board.
The Executive Board shall meet no less than twice annually excluding the Annual Meeting.
ARTICLE VI - DUTIES OF OFFICERS
A. The President shall preside over all meetings of the Association, appoint committees and enforce the observance of this constitution and its by-laws. He or she shall be a member ex-officio of all committees.
B. The Vice-President shall preside over meetings of the Association in the President’s absence. If the President is unable to fill his duties, as determined by the Board of Directors, the Vice-President shall temporarily assume all responsibilities of the President.
C. The Secretary shall record the minutes of all meetings of the Association and conduct the correspondence of the Association. He or she shall present, at each meeting, the minutes of the preceding meeting. He or she shall submit at the annual meeting a written report of the activities during the preceding year.
D. The Treasurer shall be responsible for and maintain a record of all funds of the Association. This shall include the following:
1. He or she shall maintain a checking account in the name of the Association.
2. The Treasurer, prior to the July meeting, shall send to Members of record, notice of dues due and payable on or before the Annual Meeting. He or she shall also be responsible for the receiving of dues together with the proper recording of such paid dues and Members.
3. He or she shall make disbursements by checks countersigned by the President in payment of bills and accounts as the Association shall authorize. Reimbursement checks under $250.00 may be countersigned by the President, Vice-President or Secretary.
4. He or she shall present at each meeting a report of the balance in the checking account and of all monies received and disbursements made subsequent to the previous report. He or she shall present an annual report at the Annual Meeting.
5. The Treasurer, by November 15 of each year, shall file form 990 (income tax exemption for nonprofit organization) with the Department of Internal Revenue.
6. The Treasurer, in September of each year, shall file with the Connecticut Secretary of State, accompanied by the proper filing fee, a form entitled, “Annual Report – Domestic Nonstock Corporation.” For this purpose he or she shall be named as statutory agent.
ARTICLE VII - VACANCIES
Except as otherwise provided, in case the office of any Director or of the President, Vice-President, Secretary, or Treasurer becomes vacant due to death or resignation, the vacancy may be filled by action of the remaining members of the Executive Board with a Member in good standing.
ARTICLE VIII - COMMITTEES
A. There shall be a Nominating Committee consisting of three Members of the Association in good standing appointed no later than one (1) month prior to the Annual Meeting. The Nomination Committee shall prepare and submit at the annual meeting a slate of officers for election to serve the next term.
B. There shall be a Membership Committee consisting of three Members in good standing appointed at the Annual Meeting. The Membership Committee shall find ways and means of increasing the membership of the Association.
C. All Committees shall be appointed as necessary by the President.
ARTICLE IX - DUES
The Annual Membership dues shall be set by the Executive board and shall be payable upon receipt of notice of payment from the Treasurer. There shall be no refund of dues in case of death or resignation of the Member during the year.
ARTICLE X - ANNUAL AUDIT AND DEPOSITORY
A. There shall be an annual audit of the Treasury by two members of the Association appointed by the President.
B. The official depository for all Association monies shall be determined by the Executive Board.
ARTICLE XI - FISCAL YEAR
The fiscal year of the Association shall begin July 1 of each year.
ARTICLE XII - AMENDMENTS
These By-Laws may be amended or repealed or new By-laws may be adopted at any regular or special meeting of the members of the Association. The adoption of any changes can only be executed by the affirmation present at that meeting.